Comments, Feedback and Complaints

We welcome patients comments and feedback. Please email us :

Please do tell us what we do well, and also where you think we may have room for improvement.

Friends and Family Survey

Please talk to us.

Everyone has the right to make a complaint about the treatment or care they have received here. We understand that we may not always get it right and, by telling us, we will be able to improve our services and patient experience.

COV19 Complaints update - please read COV19 Complaints information

We make every effort to give the best service possible to everyone who attends our practice. If you feel you have received outstanding care please let us know as this feedback is always appreciated and is used in appraisal of our doctors, nurses and staff.

However, we are aware that things can occasionally go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly and as amicably as possible.

We encourage you to complain, if you are not satisfied with our service, to the member of staff of your choice. This would normally be Dr Oliver Sweeney for a clinical matter, or the Practice Manager - Victoria Hawkins, who will by arrangement set aside a mutually convenient time to examine your complaint and take remedial action. Further written information is available on the complaints procedure from reception.

We are continually striving to improve our service. Any helpful suggestions would be much appreciated, and you may hand in written suggestions at reception.


Our Aim:

To deal effectively and professionally with any complaints made by, or on behalf of, patients of Crondall New Surgery.

This applies to any medical or service matter within the responsibility or control of the partnership, any locum or deputy employed by them, and any employee of Crondall New Surgery.


Method of complaint procedure:


Who can complain:

 Complaints may be made by or on behalf of any patient or former patient with appropriate consent*; for children by a parent, guardian or other person in ‘loco parentis’; for those incapable- a relative or other adult concerned in their welfare.

 Who to talk to: 

The complaints manager will be the Practice Manager, Victoria Hawkins. If appropriate she may delegate this task (for clinical matters or if unavailable).


Complaints must be made within twelve months of the event, or twelve months of first becoming aware of the event.

How to complain formally:

Formal complaints must be made in writing and include information in order for us to investigate including the dates and times and facts.

What we will do:

We aim to acknowledge a formal complaint within 3 working days. Further information on how this will be handled and next steps and timescale setting will be sent to the complainant based on the nature of the complaint.

Formal complaints are carefully logged and documentation is compiled for a record of the complaint, including any interviews, our response to the complaint, other documentation pertaining to it, and the outcome. It will be included in Practice audit, significant event recording, and any learning disseminated to the clinical team. The PPG may also be involved in discussions. An audit of complaints is required to be submitted annually to NHS England by us.

 Complaints will not be kept within any medical records and will not prejudice any future care that you or your family receive.

Final response:

The complainant will be asked to confirm receipt of our outcome report and may, if wished, take a complaint further if one or either party have been unable to reach a satisfactory conclusion.

 The process for escalating primary care complaints is managed by the Parliamentary and Health Service Ombudsman (PHSO). They can be contacted as follows—

 0345 015 4033,


A copy of our complaints leaflet is available from reception.

*A consent form is required for this. Available from reception

Call 111 when you need medical help fast but it’s not a 999 emergencyNHS ChoicesThis site is brought to you by My Surgery Website